The below diagram describes how the spend approval process works in our district, aided with a short summary. If you have any questions then please direct them to the district treasurer.
In summary, if you are a member of the District Team and have authorisation to spend within an assigned budget line (e.g. Beavers Programme Budget), then you are already authorised to spend. If you are looking to spend outside an allocated budget, then either:
- Submit a spend request
- Submit a budget to the district treasurer
If you have an OSM card, then email osm-cards in advance of your spend in order to top-up your OSM card. All receipts must then be uploaded to OSM and reconciled accordingly within the app. For reimbursements, email district treasurer with your bank details and receipts.
District expenditure must not be committed to unless pre-agreed through an existing budget or the SmartSheets approval process.
Submit request here
